Project Sponsor Input
As a project manager, you will receive direction from a project sponsor who has the formal authority and responsibility for successful completion of a project. Your planning and approach to managing and leading your project must be approved by your project sponsor.
As you prepare to lead a project to centralize HR services and functions for a multi-location organization, consider what key information you will need from the project sponsor to begin planning the project and developing the project charter.
Post a Response
- Identify and reflect on at least 3 issues related to planning your project that you will seek input from the project sponsor on
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Project Sponsor Input
1. Clarifying Project Objectives
Before starting the HR centralization project, it’s crucial to clarify what success looks like. I will ask the sponsor to define specific objectives. This includes expected efficiencies, service level improvements, or cost savings. Without a clear understanding of goals, it becomes difficult to prioritize tasks or justify decisions. Sponsor input on measurable outcomes will guide every phase of the project and ensure we meet expectations.
2. Understanding Budget and Resource Availability
Financial and human resources are the foundation of any project. I will request detailed information from the sponsor about the allocated budget and staff support. Knowing the limits and flexibility of resources helps avoid delays and scope creep. It also assists in determining whether outsourcing or internal handling of tasks is necessary. Clear funding guidance ensures realistic scheduling and risk planning.
3. Identifying Stakeholders and Change Readiness
Centralizing HR functions affects many departments and employees. I will work with the sponsor to identify all key stakeholders early in the planning phase. Their influence and reactions can either support or hinder the project. I will also ask about the organization’s readiness for change and any prior resistance. This insight will help in designing communication strategies and training plans that align with company culture.
